Hunt Library Employment

Library Staff Positions

Collection Management Technician - (200102)

Description

Embry-Riddle Aeronautical University is recruiting for a Collection Management Technician at the Daytona Beach campus. The Collection Management Technician is responsible for support functions related to providing a timely collection of materials (books, serials, and media) to meet the information (teaching, learning, and research) needs of faculty, students, and staff and to comply with accreditation standards.

Responsibilities include, but are not limited to:

Ordering/Receiving/Materials Management

  • Assist with title selection, ordering, and renewals of requests and materials approved by the Acquisitions Librarian and Collection Management Team.
  • Process invoices; prepare purchase orders and check requests for the Acquisitions Librarian and Accounts Payable.
  • Work closely with the Acquisitions Librarian and vendors to ensure timely payment processing and resolution of problems, such as non-receipt of materials.
  • Receive shipments of ordered materials, verify shipment accuracy, and facilitate the check-in of print serials, continuing resources, and other materials.
  • Track special request orders from faculty, staff, and students and handle communication with requestors.
  • Determine order methods for problem items in consultation with the Acquisitions Librarian.
  • Order approved leisure books from vendor via online order system; weed and return leisure books and report information on weeded materials to catalogers for deaccessioning.
  • Communicate with the Cataloging and Metadata Unit to ensure timely updates to records in the library catalog.
  • Maintain a list of direct orders and place these orders as needed with vendors.
  • Evaluate materials needing repair, re-labeling or binding, and notify the Acquisitions Librarian or Cataloging and Metadata Technician, as appropriate.
  • Assess serials space constraints and supervise shifting.
  • Coordinate mailroom procedures and workflows, including sorting and distributing incoming departmental mail.
  • Manage library donations in coordination with the Acquisitions Librarian, including noting quantity, receiving, and processing gift books in preparation for review and disposition.

Reports & Inventories

  • Maintain a list of memberships and titles received through membership.
  • Maintain lists of materials: serials and continuing resources, book purchase requests, leisure books
  • Maintain a list of serial titles ordered directly from publishers, as well as associated cost and renewal information.
  • Prepare reports using spreadsheet software and automated subscription management tools as requested by Librarians and as needed for analysis purposes.
  • Track spending using the integrated library system and spreadsheets to ensure adherence to allocated budgets.
  • Document procedures related to workflow.
  • Run weekly reports of book requests using Springshare’s LibWizard tool.
  • Run a monthly report of purchases to determine non-receipt issues.
  • Participate in creation of the Electronic and Technical Services Department’s annual budget request.

Supervision

  • Hire, train and supervise student assistants.
  • Direct student assistants as they physically process new materials for the library’s collection, applying identification stamps, theft detection stripping, labels and barcodes as needed.
  • Coordinate student assignments and special projects.
  • Perform performance evaluations of student assistants on a regular basis.

Qualifications

Required Qualifications:

  • High school diploma or GED.
  • Minimum of 1-3 years of work-related experience.
  • Analytical skills with an awareness or knowledge of information systems.
  • Experience with Microsoft Office and basic internet end-user applications.
  • Ability to work independently.
  • Detail-oriented with superior organizational skills
  • Excellent problem-solving skills.

Preferred Qualifications:

  • Knowledge of the nature and function of libraries.
  • Familiarity with MARC, OCLC, Alma, GOBI/YBP, EBSCONET or other library-related software.
  • Experience with ordering and billing.
  • Some college preferred.

Apply online at Careers @ Embry-Riddle

Embry-Riddle Aeronautical University is committed to providing equal employment opportunity and affirmative action for qualified individuals. The university does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.


Student Employment

The Hunt Library employs over 25 student employees through the year for jobs ranging from shelving books to scanning materials for document delivery. For current vacancies, please go to the Student Employment page in ERNIE.

Embry-Riddle Aeronautical University is committed to providing equal employment opportunity and affirmative action for qualified individuals. The university does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.